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    Preparing for a Swim Meet

    May 26th

    Preparing for a Swim Meet

    Before a Meet...

    • Rsvp through swimtopia app or website

    How to RSVP your swimmer for a meet...

    • Log on to the website
    • Click on the “Schedule” tab in the navigation bar then “Meet Schedule” Scroll down to the meet you would like to RSVP your swimmer.Click on the green “Meet entry” box.

    On this screen, click the green “Edit” button.

    The next screen will allow you to specify which swimmers will or will not attend that meet.Click “SAVE” to retain your selections.Meet signup usually closes Wednesday before the meet

    • Your child will swim 1-2 events. When the entries are made, they will upload to your child’s name in the Swimtopia App. Heat sheets will also be mailed out if you want to see the entire meet events.
    • An alert will be sent out when Job signups are available. Short descriptions are given next to each job. To help the meet run smoothly we need at least one person per family to take a job. We can give a lot of support if you are unsure about being competent for a position.


    What to bring (LABEL EVERYTHING!)

    • Bring:
      • Swim cap
      • Barracuda suit
      • 2 pairs of Goggles (properly adjusted and previously worn swimming)
      • Two or more towels
      • Sunscreen
      • Books, cards, etc.... for entertainment between events
      • Drinks: water, juice, Gatorade, Powerade • Snacks (fruit, fiber bars, oranges, healthy snacks)
      • Camping Chair for spectators

    Before Meet

  • Mark your swimmer with a Sharpie! (First and Last name on the back of shoulder and event list - see below)
  • Be on time. Warm-ups begin well before the meet start time.
  • Check in at the check in table so coaches know you are here. Coaches have to submit relay changes 30 min before for the meet starts for an away meet and 45 min before the meet starts for a home meet. If your swimmer is not checked in at this time, he/she will be removed and substituted with another swimmer for relay events.
  • Team will warm-up together for 15 minutes
  • Pay attention to which event number is swimming through the swimtopia app (if you pay for premium) or on the fence or the corner of the deep end and 5 feet
  • Line up your swimmers 6-10 heats before they are swimming
  • Do not leave pool without checking with Coach V, Coach Rayburg, or Coach Taylor, regardless of whether your swimmer has finished their last posted event (changes in relays may not be printed on the heat sheet)
  • PLEASE throw away all trash and gather belongings before leaving

    • ** If you are running late for a meet or your child is sick on the day of a meet, please text Anne Marie Van Ess 210-725-0548 with your swimmer's first & last name, age group, and the situation (running late, sick, etc.) as soon as you know.

    ** It is very important that you let us know if you are unable to attend a meet as it may affect a relay event and cause other swimmers on the team to miss out on swimming the relay.

    • How to mark your child (there will be volunteers the day of the meet to help with this!)
      • To help swimmers keep track of what events they are swimming in, each swimmer needs a grid/chart on their arm or leg showing the event number, the heat number, the lane number, and the stroke/distance...for every race they are going to swim. You get this information from the Heat Sheet or Swimtopia App.

    Below is an Example:


    • Inside the gate is for families watching swimmers or ordering concessions. Once your swimmer swims please leave the gates. It gets really crowded.
    • Ribbons are handed out the day after after the meet after your child’s practice
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